Terms and conditions

ACCOMMODATIONS AGREEMENT
This contract constitutes an agreement between the Guest and Northland Vacation Rentals, as Agent of the Homeowner, to occupy the premises described on this contract as:

Rental Property Name:    Name of Home
Reserved Dates:  Arrival Date - Departure Date

Guest Name:   NAME OF GUEST
Guest Address:   ADDRESS OF GUEST

PRICING MATRIX

EXPECTED CHARGES

Guest Initial: _______    Date:  _________

GUEST UNDERSTANDS AND AGREES:
 
Term of Agreement:  The lease begins at 4pm on Arrival Date (the “Check-in Date”) and ends at 10 a.m. on Departure Date (the “Checkout Date”).   
 
A. PAYMENT ARRANGEMENTS:

1. INITIAL PAYMENT -   Once the reservation has been made ½ of the total balance due, a copy of your driver’s license and the signed Vacation Rental Agreement is due within 72 hours.If you elected to do a security deposit that will also be due with initial payment.  This payment can be taken by Visa, Master Card or personal check made payable to Northland Vacation Rentals. There is a 3.5 processing fee for credit card transactions and $75.00 returned check fee

2. FINAL PAYMENT - The remaining balance will be due in full at least 30 days prior to your check in date. This payment can be taken by Visa, Master Card or personal check to Northland Vacation Rentals. 

3. AUTHORIZATION TO CHARGE CREDIT CARD - By signing this contract you are authorizing Northland Vacation Rentals to charge your credit card number, given over the phone, via e-mail or as written on this contract. We will not share/sell your personal information.

4. IMMEDIATE RESERVATIONS - If your reservation is made within 45 days of your check in, the total balance will be due in full including security deposit. A reservation made less than 45 days in advance may only be paid by Visa, Master Card at the time of reservation. 


A. SECURITY DEPOSIT/DAMAGE PROTECTION - You have two options for your security deposit.

OPTION 1 - Amount of Security Deposit  DEPOSIT:  Guest agrees to reimburse homeowner for any damage to the dwelling and property over and above the {reservations.securitydeposit_required} security/damage deposit secured by Northland Vacation Rentals. Guest also agrees that if any damage to property, furnishings, equipment and household items, therein, which occur during the guest’s period of occupancy, whenever such damage thereto has resulted from guest’s misuse, waste or neglect or that of guests invitee, Northland Vacation Rentals will hold and/or apply the security/damage deposit to make necessary repairs, provide extra cleaning or replace damaged items. Security/damage deposit will be returned only after home is inspected by authorized person and returned if no damage incurred, usually within ten (10) business days after guest departure.
OPTION 2 - $49.00  NON-REFUNDABLE DEPOSIT:  As a part of your stay, you may purchase a Vacation Rental Damage Protection plan designed to cover unintentional damages to the rental unit interior that occur during your stay provided they are disclosed to management prior to check-out. If purchased, the policy will pay a maximum benefit of $3,000.  Any damages that exceed $3,000 or are not covered under the plan will be charged to the credit card on file. If, during your stay at one of our rental properties, an insured person causes any damage to real or personal property of the unit as a result of inadvertent acts or omissions, the Insurer will reimburse the Insured for the cost of repair or replacement of such property up to a maximum benefit of $3,000. Certain terms and conditions apply. Full details of the Vacation Rental Damage coverage are contained in the Description of Coverage or Insurance Policy www.vacationrentalinsurance.com/g20vrd. By submitting payment for this plan, you authorize and request CSA Travel Protection and Insurance Services to pay directly Northland Vacation Rentals any amount payable under the terms and conditions of the Vacation Rental Damage.
I agree to accept (please check one):


Damage Waiver Insurance:  ____ Accepted
Security Deposit Amount of Security Deposit:   ____ Accepted     
Guest Initial: _______    Date:  _________

B. CANCELATION POLICY:

For a full refund of your deposit, Northland Vacation Rentals requires written notice at least 90 days prior to your check in. If cancelation is made less than 90 days prior to your check in you will forfeit all funds paid to that point unless Northland Vacation Rentals can successfully secures another rental contract for that same time period. All cancelation will be subject to a minimum cancelation fee of $100.00. 
Guest Initial: _______    Date:  _________


C. DAMAGE:

Guest agrees to reimburse homeowner for any damage to the dwelling and property over and above the {reservations.securitydeposit_required} security/damage deposit secured by Northland Vacation Rentals. Guest also agrees that if any damage to property, furnishings, equipment and household items, therein, which occur during the guest’s period of occupancy, whenever such damage thereto has resulted from guest’s misuse, waste or neglect or that of guests invitee, Northland Vacation Rentals will hold and/or apply the security/damage deposit to make necessary repairs, provide extra cleaning or replace damaged items. Security/damage deposit will be returned only after home is inspected by authorized person and returned if no damage incurred, within ten (10) business days after guest departure.Guest who elect to purchase the $49.00 renters insurance policy will notify the office and fill out the required paperwork. The guest will be responsible for any costs over $3,000. 

Keys are to be returned.Guest agrees to be automatically charged $10.00 for copies of new keys in the event of lost or unreturned keys.

Guest Initial: _______    Date:  _________


D. POLICIES:

1. Below signed renter agrees that they are a minimum of 25 years of age. Valid identification will be requested at any time and WILL be required at check in.

2. Smoking is not permitted. No exceptions will be made.  Your security deposit will be forfeited if there is evidence of smoking in the rental home. You will be responsible for additional charges if the restoration of the property exceeds your deposit. 

3.  NO PETS are permitted! Violation of this policy will result in a $500 (minimum) fee to cover carpet cleaning, washing of all linens, blankets, bedspreads, towels, walls, windows coverings, etc. that may have absorbed odors, stains, pet dander, etc.

4. If your rental unit has a telephone all long distance calls must be made at the guest expense via collect call, calling card or credit card.

5. During the rental period the guest is required to maintain the cleanliness of the home. Homeowners trust that you will respect their home as your own.

6. Maximum number of guests allowed on premises is {reservations.unit_max_occupants} max. Violation of the maximum number of occupants indicated will result in immediate eviction and forfeiture of all monies paid. Refunds will not be issued. Occupancy is strictly enforced and randomly checked. Day guests that exceed the maximum number of guests allowed must be approved by Northland Vacation Rentals.

7. If guest or any member of his/her party violates any of the conditions of this agreement, Northland Vacation Rentals or the  homeowner may terminate this agreement and immediatly evict renters. All payments are then forfeited by renters (including the security/damage deposit). 
8. Fireworks of any kind are not allowed whatsoever on or near rental property! Immediate eviction and forfeiture of all money paid will be strictly enforced.

9. The premise will not be used in such manner as to generate noise (including loud music) which will disturb other neighbors, nor will neighbors be harassed or bothered in any manners. No house parties are allowed. Guest is entitled to quiet enjoyment of the premise though the term of this agreement so long as the covenants herein are complied with. Quiet time promptly starts at 10 PM.

10. Guest may not sublet premise or assign this agreement without written consent of Northland Vacation Rentals.

11. This property, its homeowners and agents, observe zero tolerance for any illegal activities.

12.  Absolutely no tents campers or RVs at any rental home or condo at any time.

13.  All rental units are privately owned; Northland Vacation Rentals and the owners are not responsible for any accidents, injuries or illness that occurs while on the premises or its facilities. Northland Vacation Rentals and the homeowners are not responsible for the loss of personal belongings or valuables of the guest. By accepting this reservation, it is agreed that all guests are expressly assuming the risk of any harm arising from their use of the premises or others whom they invite to use the premise.

14. PARKING – Parking is limited to {reservations_unit.parking}  vehicle(s).  Vehicles are to be parked in designated parking areas only.  Parking on the road is not permitted.  Any illegally parked cars are subject to towing; applicable fines/towing fees are the sole responsibility of the vehicle owner.

15. Northland Vacation Rentals cannot guarantee against mechanical failure of heating, air conditioning, or other appliances.  Please report any inoperative equipment to our office immediately.  Northland Vacation Rentals will make every reasonable effort to have repairs done quickly and efficiently.  No refunds or rent reductions will be made due to failure of appliances or equipment.

16. Homeowner shall be responsible for payment of all utilities unless otherwise amended in writing.

17. Water and Septic: The property is on a well and septic system.  The septic system is very effective; however, it will clog up if improper material is flushed.  DO NOT FLUSH anything other than toilet paper.  No feminine products should be flushed at anytime.  If it is found that feminine products have been flushed and clog the septic system, you could be charged damages of up to $500.00.

18.  If the property is listed for sale by Real Estate Company you may be contacted during your stay to schedule a time for the home to be previewed.  You will be given a minimum of 24 hrs. notice for any showing.  Your cooperation is greatly appreciated.
 
19. Linens and towels are provided

Guest Initial: _______    Date:  _________


E. WATERCRAFT

Please indicate if you are traveling or renting watercraft that will be at the property.  
YES _____  
NO  _____  

If yes, the following will apply.


Watercraft Storage: Although it is convenient to keep your boat in the water during your vacation please take note of weather and lake conditions when securing your boat for extended periods of time. Many of our waterfront homes offer a dock, mooring anchor and/or a boat hoist.  Mooring anchors are usually sufficient for lightweight, calm water, daytime use. Use of a hoist at a home that offers one must be pre-arranged and the boat must be within the size and weight capacity of the hoist. Use of all watercraft storage facilities is done at your own risk and Northland Vacation Rentals LLC, or the property/homeowners will not be held responsible or liable for any property damage and/or personal injury resulting from the use of a boat storage facility. Furthermore, any damage caused to watercraft storage facilities due to renter’s improper use will be repaired or replaced at the renter’s expense. Refunds will not be issued for boat storage facilities that you feel are inadequate or unsuitable.

Guest Initial: _______    Date:  _________


F. TRAVEL INSURANCE

VACATION RENTAL INSURANCE-Guest Protect Plan
CSA Vacation Rental Insurance has been offered with your reservation. Vacation Rental Insurance reimburses for pre-paid, non-refundable expenses due to certain unforeseeable circumstances that may jeopardize your vacation and force you to incur unplanned expenses. While it is not mandatory, we strongly recommend you purchase this valuable protection. View a Description of Coverage/Policy at www.vacationrentalinsurance.com/330cert

Guest Initial: _______    Date:  _________


G. ACKNOWLEDGEMENTS

1. The accommodation is a privately owned dwelling with the homeowner’s furnishings.  The homeowner is not responsible for providing any additional furnishings or equipment. Features and amenities are subject to change without notice.  All information is deemed reliable, but not guaranteed.

2. The homeowner, or a representative thereof, may enter the premises for the purpose of affecting necessary repairs and/or maintenance.

3. The guest acknowledges and understands that he/she is a guest of the homeowner, not a tenant, and therefore is not acquiring any interest in the property. Use of the property is subject to the homeowner’s right of possession thereof.

4. Northland Vacation Rentals, its owners and the homeowners in our programs will not assume any responsibility or liability due to unforeseen circumstances above and beyond our control. The Guest agrees to indemnify and hold Northland Vacation Rentals and the home owner harmless from and against all actions, suits, damages, judgments, costs, charges, expenses, attorney fees, and consequences of any liabilities, of any nature, resulting from or in connection with the guest’s use of the premises or the use of the premises by any member of the guest’s party. Furthermore, Northland Vacation Rentals may terminate this Agreement at any time if any law or ordinance, or any interpretation thereof, prohibits or is deemed to prohibit the guest’s rental and use of the premises.

5. In the event the homeowner of the rental property forces the cancelation of this reservation for any reason, Northland Vacation Rentals will make every effort to relocate the reservation or refund all payments by renter in full. This is an extremely rare occurrence.

6. When the premises are vacated or abandoned and personal property is left in or near the premise, the property shall be deemed abandoned by the guest.

7. This agreement shall be governed by, and constructed in accordance with, the laws of the State of Michigan.

8.  It is understood by the undersigned that any additional Addenda attached hereto, which are read and signed by the undersigned shall be part of this agreement. 

9.  Neither Northland Vacation Rentals nor homeowner shall be responsible for events beyond their control which may interfere with guests’ occupancy, including but not limited to Act of God, acts of governmental agencies, fires, strikes, war or inclement weather. No rebate or refund will be provided in these circumstances.
 
Guest Initial: _______    Date:  _________


RELEASE OF LIABILITY AND INDEMNIFICATION
 
THIS IS A RELEASE OF LIABILITY FOR PROPERTY DAMAGES, DEATH AND PERSONAL INJURIES SUSTAINED FROM THE USE OF THE PROPERTY AND ANY RECREATIONAL FACILITY, AMENITY AND THE EQUIPMENT RELATED THERETO. PLEASE READ THIS DOCUMENT CAREFULLY; IT AFFECTS YOUR LEGAL RIGHTS.
 
The undersigned, in consideration of the use of the Rental Property hereby releases, forever discharges and indemnifies Northland Vacation Rentals, its employees, agents, shareholders, officers, directors, successors, assigns, and home owners from any and all liability for any loss, cause of action, damage, personal injury or property damage.  Without entry into this Release and observance of its full terms, Northland Vacation Rentals would not allow the entry upon, or use of, the Rental Property or any part thereof and Northland Vacation Rentals is relying upon this Release in allowing such access.

Northland Vacation Rentals is under no obligation to, and the undersigned specifically waives any right to, the provision of any safety precaution, warning or other safety device related to the Rental Property.  The undersigned accepts the rental Property in its present condition and represents and warrants that the undersigned is familiar with the Rental Property and its operation and use and will use it only in a safe and proper manner. The undersigned represents that they are under no legal impediment preventing the execution and full effect of this Release and has the full authority to execute this Release on behalf of all others identified for which the undersigned is made responsible hereby.

The undersigned further agrees to release, indemnify and hold harmless Northland Vacation Rentals, its employees, agents, shareholders, officers, directors, successors, assigns and home owners from any loss, cause, damage or lost benefit, including attorney’s fees resulting from or relating to the use of the Rental Property by the undersigned, their family, guests, representatives or those entering upon, using, or in proximity to, the Rental Property by, through or under the undersigned. In the event that any claim should be made against Northland Vacation Rentals or the homeowner as a result of the use of the Rental Property by, through or under the undersigned, the undersigned agrees to reimburse upon demand Northland Vacation Rentals LLC or the homeowner for all costs associated with such claim, including, but not limited to, all costs of defense.

Guest Signature: _______________________    Date:  _________
 
_______  Guest hereby certifies that he/she has carefully read this agreement and agrees to abide by such items as provided herein:
 
Guest Name: NAME OF GUEST
Guest Address: ADDRESS OF GUEST
Cell Phone Number: GUEST CELL NUMBER
E-Mail Address: GUEST EMAIL ADDRESS

**Please confirm all information above is correct.** If not, please provide correct information: {{notes2}}

 
Guest Signature: _______________________                         
Guest Signature / Responsible Party
Guest First/Last Name: NAME OF GUEST                                              
Date:  _________

Accepted by:

Connie Kroll
Northland Vacation Rentals, as Agent of the Homeowner

ADDRESS OF PROPERTY MANAGER

Date:  _________